Northwest Association of Environmental Professionals

Senior Administrative Coordinator

  • Friday, April 24, 2015 8:44 AM
    Message # 3315472
    Deleted user

          

    Making a World of Difference -At Ecova, we believe each individual, no     matter the role, can make a difference for our clients, the environment and for themselves. Ecova is built on a strong foundation of integrity, community,     leadership, persistence and urgency.

    Our highest goal is to be the market leading, trusted advisor to organizations driven to maximize results, reduce expenses, manage risk and improve environmental performance. Our focus is to grow results on saving resources for our clients – from utilities to facilities. We apply data-driven insights –     from demand to impact – to target inefficiencies and See More, Save More and Sustain More for our clients.

    We strive to deliver results and innovation through efforts of our unparalleled people to each and every client with whom we engage. We’re on the look-out for team players to work with us in serving as an integral extension of our clients to measure, analyze and improve resource management. Come join the Ecova family… together we can Make a World of Difference.

           

    Senior Administrative Coordinator

    Provides a wide variety of administrative support to one or more members of the Ecova Senior Leadership Team and departments in an organizational unit. May assist in preparation and control or records or reports regarding operations. Administers programs, projects, and processes specific to the operating unit served. May perform office or facilities coordination tasks as defined by the Ecova facilities team. May provide cross functional support to on-site employees of different business units as assigned.


    • Directly supports one or more senior leadership team members who report directly to members of the Ecova Executive Team. Thus function represents greater than 50% of job responsibilities.  
    • Prepares and edits correspondence, communications, presentations, and other documents for local site or assigned department(s).
    • May support in the budget preparation and control activities for assigned senior leader or business unit.
    • Researches and investigates information to enable strategic decision-making by senior leaders.
    • Approves decisions, requests, expenditure and recommendations of senior people in their absence according to defined guidelines and policies.
    • Exercises some independent discretion regarding job matters while obtaining approvals and guidance in others.
    • Maintains senior leader’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
    • Produces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics.
    • As a member of the Ecova Administrative Professional Team (APT) contributes positively and actively identifying idease for continuous improvement to assigned job responsibilities.
    • Has familiarity with all Ecova meeting technology solutions such as video conferencing, internet conferencing.
    • Maintains customer confidence and protects operations by keeping information confidential
    • Prepares reports by collecting and analyzing information
    • May perform onsight office management tasks in collaboration with the facilities team. This may include ordering office supplies, local mail distribution, reception work, greeting guests, support of local new hire activities, and site event coordination.


    Role Competencies

    • Associates degree (or equivalent) required. Equivalent is considered to be high school diploma or GED and 2 years administrative support, office management, or customer service experience.
    • Requires two to four years minimum administrative support experience.  May include some receptionist experience. 
    • Demonstrated proficiency in the Microsoft Office environment including Word, Excel, PowerPoint and Outlook
    • Must have exceptional oral and written communication skills
    • Ability to manage multiple tasks and demands
    • Attention to detail and accuracy
    • Strong organizing and planning skills
    • Strong interpersonal skills that emphasize teamwork

    Ecova Information

    Our salaries are competitive and commensurate with experience. We are a performance-based culture and have goal-based incentive programs and generous employee benefits. Our comprehensive benefit package includes medical, dental, vision insurance, life, AD&D, short- and long-term disability insurance. We also offer flexible spending accounts and 401(k) with a generous employer match.

    Ecova is an equal opportunity and affirmative action employer. All qualified applicants will be considered without regard to age, race, color, national origin, ancestry, sex, sexual orientation or preference, religion, marital status, citizenship, veteran status, or physical or mental disability.


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    Apply Here

    Last modified: Tuesday, April 28, 2015 12:10 PM | Deleted user
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